The Executive Operations Coordinator provides high-level administrative and operational support to executive leadership while ensuring the efficient day-to-day operation of the office. This role manages executive calendars, coordinates meetings and travel, prepares reports and presentations, oversees confidential communications, supports cross-functional projects, and helps improve organizational processes. The position requires exceptional organizational skills, professionalism, discretion, and the ability to prioritize multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Serve as the primary liaison between executives, clients, vendors, and staff.
• Prepare reports, presentations, and executive correspondence.
• Track projects, deadlines, and departmental initiatives.
• Maintain confidential records and sensitive information.
• Assist with budgeting, purchasing, and office operations.
• Improve administrative workflows and operational efficiency.
• Support special projects assigned by executive leadership.

Qualifications

• Associate's or Bachelor's degree in Business Administration or a related field (preferred).
• 3–7+ years of executive administrative or operations experience.
• Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook).
• Strong communication, organizational, and problem-solving skills.
• Ability to maintain confidentiality and work independently.

Typical Benefits

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) retirement plan with employer matching
• Paid vacation, holidays, and sick leave
• Life and disability insurance
• Employee Assistance Program (EAP)
• Professional development and training opportunities
• Performance-based bonuses (company dependent)
• Career advancement opportunities

Hourly Pay (United States)

A competitive hourly wage for this role is generally:

• Entry Level: $30–$36 per hour
• Experienced: $36–$45 per hour
• Senior Executive Operations Coordinator: $45–$58 per hour

For a highly experienced Executive Operations Coordinator supporting senior executives, a competitive rate would be $42–$50 per hour, depending on the location, company size, and responsibilities. If the role includes office management, project coordination, and executive-level decision support, rates at the higher end of that range are common.