Administrative Assistant



Company: eAlliance

Location: Naperville, Illinois, United States

Employment Type: Full-Time

Salary: $25.67 - $36.78 USD per hour



Job Overview

eAlliance is a leading professional services firm with over 20 years of experience in delivering innovative solutions. Founded in Naperville, IL, and now operating across three global locations, we are at the forefront of the next wave of AI transformation. We build intelligent solutions using Agentic AI, Generative AI, IDP, RPA, and Big Data to solve real-world business problems, backed by our deep expertise in ERP and BI.


We are seeking a highly organised and proactive Administrative Assistant to join our team in Naperville. The ideal candidate will be a cornerstone of our daily operations, providing essential support to our team and ensuring the smooth and efficient running of our office. This role is perfect for a detail-oriented professional who thrives in a dynamic, technology-driven environment.



Key Responsibilities

* Managing calendars, scheduling appointments, and coordinating meetings for senior staff.

* Handling incoming and outgoing correspondence, including emails and phone calls, in a professional manner.

* Preparing and editing documents, reports, and presentations.

* Organising travel arrangements, including flights, accommodation, and itineraries.

* Maintaining an efficient office environment, including managing supplies and maintaining filing systems.

* Assisting with the preparation of expense reports and basic bookkeeping tasks.

* Providing general administrative support to ensure the team can focus on core business objectives.



Qualifications and Skills

* Proven experience in an administrative or office support role.

* Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.

* Strong proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

* Excellent verbal and written communication skills with meticulous attention to detail.

* A proactive and resourceful approach to problem-solving.

* The ability to work independently and as part of a collaborative team.

* Discretion and an understanding of the importance of confidentiality.

* Previous experience in a technology or professional services firm is desirable but not essential.