Job Title: Virtual Assistant

Company: Build A Head

Job Overview

At Build a Head, we believe in bringing smiles, excitement, and creativity to every celebration. Whether it’s a big game, a wedding, a corporate event, or just a fun surprise, our custom big heads, life-size stand-ups, and huge heads make every moment unforgettable. We are seeking a highly organised and proactive Virtual Assistant to join our dynamic team. This is a full-time, remote position based in Salem, Oregon, United States. The successful candidate will provide comprehensive administrative support, ensuring the smooth and efficient operation of our day-to-day activities. The pay for this role is between $19 - $29 USD per hour, commensurate with experience.

Responsibilities

As a Virtual Assistant, you will be integral to our team's success. Your key duties will include:
 

• Managing schedules, organising meetings, and handling correspondence for senior team members.
• Responding to customer enquiries via email and other digital channels in a timely and professional manner.
• Performing data entry, managing databases, and maintaining accurate digital records.
• Assisting with the preparation of reports, presentations, and other company documents.
• Providing general administrative support, including organising digital files and handling ad-hoc tasks as required.
• Supporting our creative and marketing teams with light administrative tasks.
• Helping to streamline administrative processes to improve efficiency across the company.

Qualifications

To be considered for this role, you should possess the following skills and experience:
 

• Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role.
• Exceptional written and verbal communication skills with a keen eye for detail.
• Strong organisational and time-management abilities, with a proven capacity to manage multiple priorities.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with online calendars, cloud storage systems, and other remote working tools.
• A self-starter with the ability to work independently and take initiative.
• A high degree of discretion and a professional approach to handling confidential information.
• A positive, can-do attitude and a passion for contributing to a fun, creative environment.